Using the Teams Room Display
The small screen outside the meeting room is called a Teams Room display. It helps you quickly see if a room is available, what meetings are happening, and even lets you book or extend a room on the spot.
Find your Meeting
If you’re on your way to a scheduled meeting, the Teams Room display will let you know if you’re in the right place. The current meeting’s name, time, and organiser appear on the right side of the screen.
If you're early, just check the scrollable list to see the upcoming meetings.
Find a Free Room
If you’re looking for a spot to have an ad-hoc meeting, the panel will tell you if the room is available now. A green bar means the room is free.
To claim the available room for your meeting, tap Reserve, choose an end time, and tap Reserve.
Once you've reserved the room, a Teams meeting is automatically created.
Release a Room
If your meeting ends early and you’d like to release the room for others to use, just tap Manage > Check out > Check out.
Extend your Room Reservation
If you need to use the room longer than anticipated, and it’s available after your original meeting end time, you can extend your reservation. To extend your room reservation:
- Tap Manage.
- Tap Extend room reservation.
Choose a new time then tap Reserve.
