OneDrive Basics

OneDrive is a cloud storage service providing secure file storage, sharing, and collaboration. It is part of Microsoft 365 and allows employees to access their files from any device, work together in real-time using Office apps, and securely share documents within or outside Kingborough Council.

With enterprise-grade security, compliance controls, and integration with Microsoft Teams and SharePoint, OneDrive ensures seamless collaboration while protecting sensitive data.

Get Started with OneDrive

OneDrive gives you one place to store, share, and sync your work files.

Sign in to Microsoft 365 with your work account, so you can:

• Upload files from your PC.
• Share files with others.
• Give others permission to edit files and work on them at the same time.
• Get to your files from anywhere, on your computer, tablet, or phone.
• Sync OneDrive to your PC or Mac, so you can access your files even when you're offline.

OneDrive Basics

In OneDrive, there are a few basics to learn that will help you find files and folders and get information about them.

Navigation pane

• Files is your home base where you can find all of your files and folders.
• Recent shows the files you worked on last.
• Shared are the files others have shared with you and the files you've shared with others.
• Discover shows files that are trending around you from people you work with.
• Recycle bin shows your deleted files and folders.
• Shared libraries show files in recently visited Teams and SharePoint sites.

Toolbar

• Select New to create files or folders.
• Select Upload to add files or folders to your OneDrive storage.
• Select Sort  to change how you'd like to view your files.
• Select View  to change the view.
• Select Information  to see details like who Has Access and Activity. Or, hover the cursor over a file and information will appear.
• Use keywords and tags to Search for files or folders.