Approved AI Tools within Kingborough Council

Generative AI tools (like Copilot or ChatGPT) are becoming more common at work. They can help us save time, improve how we write, and support better communication. But we have to use them responsibly—especially as a Council that handles private and sensitive information.

Council-Approved Generative AI Tools

To keep our data safe, only two AI tools are approved for use at Kingborough Council:

Microsoft 365 Copilot is available on the web. It assists staff by generating, rewriting, or summarising content based on written prompts. It can help draft emails, summarise messages, and restructure written content in a way that saves time while improving clarity. It operates within Council’s secure Microsoft 365 environment, ensuring all data remains within our protected tenant. No content is shared externally or used to train public models. Security, identity management, and access control are centrally managed, and the tool meets Australian privacy and Tasmanian government data standards.

Microsoft Editor is also available to staff via Outlook, Word, or browser. It provides spelling and grammar correction, clarity and tone suggestions, and stylistic improvements to ensure consistency in Council communications. Like Copilot, Editor operates entirely within the Microsoft ecosystem and follows our internal data handling policies, ensuring content remains private, secure, and compliant.

Do Not Use Unapproved AI Tools

These tools are not approved and must not be used for any Council-related work: